If using an open floor plan resulted in your typists being distracted at random intervals throughout each day, you may have concluded that installing private workstations will be a good alternative. Even though your workers will be essentially secluded from one another, there may be variables that could contribute to each employee being less productive. Set up the stations so that they contain the basics needed for each employee and instill some ground rules for everyone to abide by.
Plan The Layout Of Each Work Area
Equality is essential in the workplace and each person should be supplied with a workstation that is the same size and that possesses the same furnishings and layout. If windows are lining one wall, avoid placing any of the workstations directly next to the wall, since this may be deemed as unfair to those who are stuck sitting in a corner of the room that does not receive much sunlight.
Shop for office furnishings that are practical and comfortable. Captains chairs that have adjustable backs and that can be lowered and raised, desks that are simplistic in design and that possess several drawers that can be used for storage, and tabletop lighting are the basic items that you will need to furnish the workstations.
Line up the desks and chairs so that they are facing the same direction and purchase nameplates, which can be used to label the outside of each cubicle, either with the workers' names and job titles or the specific departments that your workers are assigned to.
Prepare Some Rules
Think about the issues that were present when everyone was grouped together in one area. If individuals were talking to one another when they should have been working or if some of the typists were using their phones during unauthorized times, you can utilize this information to assist you in picking rules that will curb the negative behavior. Seat your workers accordingly, which may include separating people who tend to talk during working hours. Instead of using adjacent workstations, pick ones that are on opposite sides of the room.
Let your office staff know that phones are off-limits during standard working hours and are only to be retrieved during breaks. Assign a specific desk drawer in each workstation, which will be utilized for the storage of personal possessions. As your employees get used to their new work areas, you will need to monitor how things are going. Walk through the office room and peek in on each employee, to ensure that they are adjusting to the new setup.
For more information about office workstations, contact an office furniture store.